The three options
When booking a performer who is outside your area, pick one of these on the booking form (or via modify):
- Paid by organizer (exclusive) — you cover flights, hotel, and ground transport. LGBTalent's travel desk books them; you pay LGBTalent for the arrangement plus a small markup; the performer touches no logistics.
- Paid by performer (all-inclusive) — the performer covers their own travel out of an agreed all-in fee. Simpler, but the fee will reflect their costs.
- Travel not required — local booking, no travel arranged.
Paid by organizer — what to expect
- Admin reaches out to you with a travel proposal (flights and hotel options) under /organizer/travel for that booking.
- You and the performer both approve the proposal.
- Once approved, your bank is charged for the travel total (base cost + LGBTalent markup).
- Admin books the tickets; you and the performer both get the itinerary and receipts under the booking's Travel tab.
- Status moves to ticketed — at that point it's locked. Need a change? Email support.
Ground transportation
If the travel is "paid by organizer," you can attach a separate Ground Transportation estimate to the booking (cars, taxi, etc.). It rolls into the remainder charge only once travel has fully settled (status payment_received or ticketed). If the travel is reverted or never paid, ground transport never charges — no risk of double-billing.
What's visible to you
- Flights, hotel, itinerary PDF, travel cost
- Total cost (base + markup)
- Travel status
The internal markup field (LGBTalent's service charge on travel) is admin-only and never shown on organizer pages.